No two projects need the same coverage — higher limits on a big remodel, lead-safe certification on a pre-1978 home, HOA approval inside a historic district. From the subcontractor directory to the portfolio-wide risk rollup, this is everything Subcrewz does to keep every project covered.
Every sub you've ever worked with, one record per company — not re-entered per project.
Why it matters: Re-typing the same sub into every new project wastes time and invites typos in the one thing that matters most: whether their insurance is current. One record, reused everywhere, is the record you can trust.
General liability, workers' comp, auto and umbrella/excess COIs, business and trade licenses, bonds and surety, W-9s, EPA Lead-Safe (RRP) and OSHA certifications, permits — and anything else you need to track.
Why it matters: An expired COI is the single most common reason a project gets held up or a claim goes uncovered. Tracking every document type in one place means nothing falls through because it lived in a different folder than the others.
Active, expiring, or expired — computed off each document's expiry date, never manually maintained.
Why it matters: A spreadsheet only tells you what someone remembered to update. A computed status tells you the truth every time you load the page, with no one having to remember anything.
Set the compliance bar for a specific job — a sub can be "compliant" in general and still fall short of what this project requires.
Why it matters: A kitchen remodel and a ground-up custom home don't need the same coverage. Setting the bar per project means you catch a shortfall before it becomes a liability on the job that actually needed more.
Invite a sub to log in and upload their own documents directly — no more emailing PDFs to your office for someone to re-upload.
Why it matters: Chasing a sub for a renewed certificate, then re-entering it yourself, is work your office shouldn't have to do twice. A direct upload link puts the paperwork exactly where it needs to live, with the sub doing the typing.
For any active project, see every assigned sub and their live compliance status in one place.
Why it matters: Knowing a sub is "compliant" in the abstract doesn't help on a Friday afternoon when you need to know who's cleared to be on site Monday. One view, per project, answers that in seconds.
Generate a read-only, tokenized link to a sub's current documents — for an owner, lender or insurer, no login required.
Why it matters: An owner's rep or a lender asking for proof of coverage shouldn't mean digging through old emails. A link that always shows the current documents is faster for you and more credible for them.
Every upload, approval and status change is timestamped and attributed, so "when did we know this sub was covered" is answerable.
Why it matters: When a claim or a back charge gets disputed months later, "I'm pretty sure we checked" doesn't hold up. A timestamped record of exactly when a document was on file does.
See aggregate compliance exposure across your whole active portfolio, not just one project at a time.
Why it matters: A sub who's fine on one job might be the one dragging down compliance on three others. Seeing exposure across the whole portfolio is how you catch that before it's three separate fires.
Once invited, a sub renews their own documents and your records update the moment they do — no re-entry on your end.
Why it matters: A sub who uploads their own renewal is a document you never had to chase or retype. It's one less thing on your office's plate every time a certificate comes up for renewal.
Send the live compliance status of every subcontractor on a project to anyone who needs it — an owner, lender or PM — straight from the project page.
Why it matters: Compliance updates get asked for constantly, and screenshotting a table or retyping it into an email wastes time you don't have. One click sends the real numbers, not a stale copy.
Set it up once per project — the platform tracks the rest.
Build your subcontractor directory once — company info, trade and contacts. One record per sub, reused across every project.
Define what this specific job needs — higher liability limits for a big remodel, lead-safe (EPA RRP) certification for a home built before 1978, HOA or historic-district sign-off before a sub steps on site.
Add a sub's COI, licenses and W-9 yourself, or invite them to a lightweight self-serve portal — no full account needed — so they upload it directly.
Every project shows which subs are compliant, expiring or missing something — automatically, off each document's expiry date.
Every connection to the platform is served over HTTPS.
Uploaded documents are stored in a dedicated, access-controlled bucket — never on a shared local disk.
Every document upload, approval and status change is logged and attributed.
Every account is fully isolated at the database level — no cross-account visibility, ever.
Get every subcontractor's compliance status in one place.
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