Behind every job you run, Subcrewz organizes your crew, jobs, and
invoices into the numbers that matter — so you always know what's
making money, what's bleeding it, and where to grow next.
Every job runs the same discipline. So does Subcrewz.
This isn't a generic project-management flow. It's the sequence subs actually run on every job — work order to paid — and Subcrewz was built around each step of it.
1
Work order comes in
Scope, location, and dates land in Subcrewz as one record — not an estimate buried in a bidding process, just the job you were asked to do.
Work Orders
2
Measure, cost it out, and schedule
Size the job, price material and labor, and figure out how many days it takes — then lock the crew and dates in before a truck leaves the yard.
Digital Takeoff · Estimates · Schedule
3
Arrive, verify material, set expectations
Confirm what showed up matches what was ordered, then walk the homeowner or PM through what's about to happen. Every job starts with the same handshake.
Work Orders · Messaging
4
Document before & during
Before shots and progress photos, tagged and attached to the job the moment you take them from the field — you'll need them later, and they'll be there.
Field Crew Portal · Before/After Photos
5
Do the work
Crew checks in, follows the job checklist, and logs hours or production straight from their phone — siding, or whatever trade, the discipline holds.
Field Crew Portal · Payroll
6
Walk it, sign it off
Walk the finished job with the client, work through anything outstanding, then collect the completion form and financial sign-off — captured on their phone, on the spot.
Digital Signatures
7
Document after, invoice it
Detail shots of the finished work, then an invoice built straight from the work order — no re-typing numbers you've already entered once.
Before/After Photos · Invoicing
8
Send the completion package, get paid
Photos, signed forms, and invoice — bundled and sent in one click. Track it until it's paid, then the next work order's already waiting.
Completion Package · Payments
Then the next work order comes in — and it starts again.
The solution
Everything you need. Nothing you don't.
One platform that covers the full sub business workflow — from receiving work orders to collecting payment.
PRO
Digital Takeoff
Measure square footage from a blueprint PDF and pull it straight into your estimate. Other platforms charge upwards of $200/mo for this alone. It's in your Growth plan.
Work Orders
Receive, accept, and track every job from new to paid. Kanban board view. Complete history on every work order.
Crew Management
Organize your crew into groups, assign leaders and helpers, track compliance per worker, and manage field access.
Compliance Docs
Upload your COI, license, W-9, and more — for your company and every crew member. See what's active, expiring soon, or expired at a glance.
Invoicing
Create professional invoices from your work orders, send to your GC, and track approval and payment status in real time.
Payment Milestones
Split the contract price into phases — deposit, progress, final — and invoice each one the moment you reach it, instead of waiting on one lump sum at the end.
Schedule
Visual calendar for all jobs and crew assignments. Drag to reschedule. One-tap GPS navigation from the field.
Job Cost Tracking
Log materials, equipment, fuel, and labor costs against any work order. See what a job actually costs, right next to what it's billing.
Estimates
Build professional estimates from your Price List, send for approval, and turn an accepted one into a Work Order in one click.
Payroll
Weekly timesheets with automatic overtime, or pay by the square foot / linear foot for trades that work that way. Crew log their own hours from the field.
Messaging
Threaded conversations tied to the work order they're about — every job's communication in one place, not scattered across texts and email.
Client & Lead Management
Track every GC and direct client — contact info, full job history, and total revenue per client, all in one place.
Equipment
Track tools, trailers, and machines — see what's reserved, what's free, and what's assigned to which job before you show up short.
GC Opportunities
New GC leads that match your trade and state land in your feed automatically — budget, start date, one-click contact. Work finds you for once.
Your Own Lead Page
A shareable link and QR code give you an instant, professional quote-request page. Submissions flow straight into a real pipeline — New → Quoted → Won.
Field Crew Portal
Crew check in/out, log production, follow the job checklist, and chat about the work — all from their phone, with one-tap GPS to the site.
Crew Reimbursements
Crew submit receipts for materials, fuel, and tools from the field. You approve and mark reimbursed — nobody's fronting cash and hoping to get paid back.
Live Job Map
Every active work order plotted on a live map, color-coded by status. See exactly where your crews are working today, not just what's on the schedule.
Financial Command Center
A real Gross/Expense/Net chart, an annual revenue goal with live progress, and a work order status breakdown — one glance tells you if you're actually making money.
Pricing
Simple, transparent pricing.
Start free for 14 days. No credit card required. Cancel anytime.
Starter
$15850% off
$79
/ month
For solo subs and small operations getting organized for the first time.
From 3 GCs to 9 — without hiring an office manager.
"When I started, I was running blind — three GCs, a five-man crew, and a shoebox of paper compliance docs I re-photographed every time somebody asked for a COI. My biggest job that year was $60K, and I lost two bigger bids because I couldn't prove my crew's certifications were current fast enough for the GC's insurance company."
"Eighteen months later, everything runs through Subcrewz. Work orders come in, I check crew availability and compliance status on the same screen, and when the job's done, the completion pack goes out the same day. GCs stopped chasing paperwork from me — because there wasn't any left to chase."
"The software didn't win me the work. It's the reason I could finally say yes to it."
3 → 9General contractors in 14 months
3.4×Annual revenue growth since switching
6 daysAvg. time from job completion to paid
— Subcrewz's founder
Electrical subcontractor · 12-person crew · real numbers, name withheld
Ready to run a tighter operation?
Join subcontractors across the US who get paid faster, stay compliant, and never lose a job to disorganization.
