Behind every job you run, Subcrewz organizes your crew, jobs, and
invoices into the numbers that matter — so you always know what's
making money, what's bleeding it, and where to grow next.
You don't need a tech team or a long onboarding. If you can use a smartphone, you can use Subcrewz.
1
Add the Work Orders
Insert new jobs from your GCs directly in Subcrewz. All job details, location, dates, and scope in one place — no more scattered emails.
2
Execute with Confidence
Assign crew, schedule the dates, attach before & after photos, and manage compliance docs — everything documented as you go.
3
Send the Completion Pack
Invoice + signed scope + before/after photos sent to your GC in one click. Get approved and paid faster — every time.
The solution
Everything you need. Nothing you don't.
One platform that covers the full sub business workflow — from receiving work orders to collecting payment.
PRO
Digital Takeoff
Measure square footage from a blueprint PDF and pull it straight into your estimate. Other platforms charge upwards of $200/mo for this alone. It's in your Growth plan.
Work Orders
Receive, accept, and track every job from new to paid. Kanban board view. Complete history on every work order.
Crew Management
Organize your crew into groups, assign leaders and helpers, track compliance per worker, and manage field access.
Compliance Docs
Upload your COI, license, W-9, and more — for your company and every crew member. See what's active, expiring soon, or expired at a glance.
Invoicing
Create professional invoices from your work orders, send to your GC, and track approval and payment status in real time.
Payment Milestones
Split the contract price into phases — deposit, progress, final — and invoice each one the moment you reach it, instead of waiting on one lump sum at the end.
Schedule
Visual calendar for all jobs and crew assignments. Drag to reschedule. One-tap GPS navigation from the field.
Job Cost Tracking
Log materials, equipment, fuel, and labor costs against any work order. See what a job actually costs, right next to what it's billing.
Estimates
Build professional estimates from your Price List, send for approval, and turn an accepted one into a Work Order in one click.
Payroll
Weekly timesheets with automatic overtime, or pay by the square foot / linear foot for trades that work that way. Crew log their own hours from the field.
Messaging
Threaded conversations tied to the work order they're about — every job's communication in one place, not scattered across texts and email.
Client & Lead Management
Track every GC and direct client — contact info, full job history, and total revenue per client, all in one place.
Equipment
Track tools, trailers, and machines — see what's reserved, what's free, and what's assigned to which job before you show up short.
GC Opportunities
New GC leads that match your trade and state land in your feed automatically — budget, start date, one-click contact. Work finds you for once.
Your Own Lead Page
A shareable link and QR code give you an instant, professional quote-request page. Submissions flow straight into a real pipeline — New → Quoted → Won.
Field Crew Portal
Crew check in/out, log production, follow the job checklist, and chat about the work — all from their phone, with one-tap GPS to the site.
Crew Reimbursements
Crew submit receipts for materials, fuel, and tools from the field. You approve and mark reimbursed — nobody's fronting cash and hoping to get paid back.
Live Job Map
Every active work order plotted on a live map, color-coded by status. See exactly where your crews are working today, not just what's on the schedule.
Financial Command Center
A real Gross/Expense/Net chart, an annual revenue goal with live progress, and a work order status breakdown — one glance tells you if you're actually making money.
Pricing
Simple, transparent pricing.
Start free for 14 days. No credit card required. Cancel anytime.
Starter
$79
/ month
For solo subs and small operations getting organized for the first time.
From 3 GCs to 9 — without hiring an office manager.
"When I signed on, I was running blind — three GCs, a five-man crew, and a shoebox of paper compliance docs I re-photographed every time somebody asked for a COI. My biggest job that year was $60K, and I lost two bigger bids because I couldn't prove my crew's certifications were current fast enough for the GC's insurance company."
"Eighteen months later, everything runs through Subcrewz. Work orders come in, I check crew availability and compliance status on the same screen, and when the job's done, the completion pack goes out the same day. GCs stopped chasing paperwork from me — because there wasn't any left to chase."
"The software didn't win me the work. It's the reason I could finally say yes to it."
3 → 9General contractors in 14 months
3.4×Annual revenue growth since switching
6 daysAvg. time from job completion to paid
Ray Delgado
Delgado Electric Co. · Austin, TX · 12-person crew
★★★★★
"I used to estimate off gut feeling and hope. Now I run the digital takeoff before I ever quote a job — the numbers are exact, and I stopped losing margin to bad measurements."
Marco R.
MR Roofing · Houston, TX
★★★★★
"The completion pack changed how fast I get paid. I close out a job, send the pack, and the invoice goes out the same day — no more chasing approval emails for weeks."
Jennifer D.
Premier Siding LLC · Charlotte, NC
★★★★★
"I have 8 guys across 3 GCs at a time. Subcrewz keeps the crew straight and shows me exactly which jobs are making money and which ones are quietly bleeding it."
Tony C.
Desert Frame & Drywall · Phoenix, AZ
Ready to run a tighter operation?
Join subcontractors across the US who get paid faster, stay compliant, and never lose a job to disorganization.
